Communication

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Communication •

Rouse Cheer Communication

Communications for Rouse Cheer, featuring emails crafted for parents, colleagues, and community members. Each message balanced professionalism with an approachable, engaging tone, ensuring clear delivery of detailed information while fostering strong connections and team spirit. The communications reflect both organizational leadership and audience-focused writing tailored to the needs of a diverse community.

To:

Cc: Assistant Coach

Subject: NCA Camp 2025 Information: Action Needed

Bcc: RHS Cheer Parents

Good afternoon,

This email includes a lot of information, but it’s also very important as we prepare for camp. Please review carefully and reach out with any questions.

Action Needed: Camp Waiver

Due July 21 (can be completed now)
Each cheerleader must complete a waiver using the correct link below:

  • Junior Varsity: https://link.varsity.com/2p9bj9y7

  • Varsity: https://link.varsity.com/4x232jkm

Additional items:

  • Optional Accident Insurance Policy Form – bring to the parent meeting on June 21 if you are choosing Varsity Spirit coverage.

  • Camp Rules Agreement – attached. Please review with your cheerleader before our first camp practice. Each cheerleader will sign prior to departure.

  • Dietary Needs/Allergies – please notify me as soon as possible so accommodations can be made.

Camp Details

When: July 28–31

  • Departure: July 28 at 7:00 a.m. (arrive at Rouse by 6:15 a.m.)

  • Return: July 31 around 5:00 p.m. (subject to final NCA schedule)

  • Transportation: Charter bus

  • Where: Hilton Dallas/Rockwall Lakefront, 2055 Summer Lee Dr, Rockwall, TX 75032

  • Cost: $648 (covers lodging, transportation, and most meals)

    • Payments due: June 30 & July 21

Meals & Spending

  • Day 1: Bring breakfast and lunch (or money for Buc-ee’s stop in Temple).

  • Days 2 & 3: Bring breakfast and snacks. Meals available at Hilton’s convenience shop, but options are limited and expensive.

  • Day 4: Bring breakfast. We’ll stop at Buc-ee’s in Hillsboro for lunch/snacks.

  • Additional Costs:

    • Varsity Spirit Store (shirts $35+, recommend at least $50 spending money)

    • Fun Day (Day 3): Theme is All In/High School Musical. We’ll borrow basketball uniforms from Rouse to fit the theme.

Note: Camp is cashless. Each cheerleader must bring a form of payment other than cash.

Parents

  • Spectator Policy: Parents may not attend camp Days 1–3. Parents are welcome on Day 4 to watch routines and the awards ceremony (approx. 8:45 a.m.–12:00 p.m.).

  • Early Release Option: Parents may take their daughters home after camp with prior written notice. LISD requires email notification at least 24 hours before departure on Day 1.

Mandatory Parent Meeting

Date: July 21
Time: 6:00 p.m.
Location: Cheer Gym

We’ll review packing lists, expectations, and answer final questions one week before camp.

I know this is a lot of information, but thank you for reading through carefully. Please don’t hesitate to reach out with questions. I am aware this is very new and very different than some have experienced before!

Best,
Coach Riggins

To:

Cc: Assistant Coach

Subject: Payment Reminder, Cheer Pictures, and Calendar Updates

Bcc: RHS Cheer Parents

Good afternoon, everyone,

I wanted to share a few important updates and links regarding payments, cheer pictures, and our team calendar.

Payment Reminder

Camp Payment #1 is due Monday, June 30. Please use the link below to complete your payment:

Camp Payment #1 Link

The link for Payment #2 will be shared soon as we transition to a new vendor.

Payment Schedule Overview

  • Camp Payment #1 – $324
    Due June 30, 2025
    Covers charter transportation to camp

  • Camp Payment #2 – $324
    Due July 21, 2025
    Covers charter transportation to camp

  • Uniform & Gear Payment – $364
    Due August 15, 2025
    Covers practice shirts, practice skirt/shorts, jersey, sweatshirt, bows, water bottle, and game day meals

Cheer Pictures

Individual Pictures

  • When: August 5, times starting at 5:30 p.m. (sign up via link below)

  • Where: Lakewood Park

  • Wearing: TBD (will update closer to the date)

Group Pictures

  • When: August 5 at 7:45 p.m.

  • Where: RHS Football Stadium (Rouse)

  • Wearing: TBD

This year, individual pictures are required for all cheerleaders.

Sign Up for Individual Picture Slots:
2025 Rouse HS Cheer – Photo Sign-Up
Note: Later slots often provide better lighting, per our photographer.

Cheer Calendar Updates

Our Google Calendar is now linked directly on the Rouse Cheer website. You can access it anytime at the link below:

Rouse Cheer Website Calendar

For those who had trouble syncing previously, there is now an “Add to My Calendar” option that may work more smoothly. I’ve also included detailed instructions for enabling notifications here:
Step-by-Step Instructions for Adding a Google Calendar and Enabling Notifications

Thank you for reviewing these updates. Please don’t hesitate to reach out if you have any questions or need assistance. I appreciate your continued support as we move into a busy and exciting season.

Best,
Coach Riggins

To:

Cc: Assistant Coach

Subject: Welcome to Rouse Cheer! Important Dates & Info

Bcc: RHS Cheer Parents

Dear Cheerleaders, Parents, Guardians, and Friends,

Congratulations and welcome! We are truly excited for this year and everything we will accomplish together. The energy is high, and we can’t wait to get to work.

Staying Connected: SportsYou

To streamline communication, we’ll be using the SportsYou app (available in the Apple and Google app stores). Both cheerleaders and parents must join our team using the code below:

H6ME-GJJL

This will serve as our primary communication platform. Dates, calendars, alerts, chats, and messages will all be shared here. Please ensure notifications are turned on and checked regularly.

Upcoming Dates

Pinning Ceremony
Monday, March 31
6–7 p.m. | RHS Lecture Hall
This event is for cheerleaders only. Formal invitations will be shared soon.

Parent Meeting
Wednesday, April 2
6:30–7:30 p.m. | Cheer Gym (bring your own chair!)
We’ll cover important program information, booster club updates, and provide a chance to connect with one another. More details to come.

Chipotle Spirit Night
Saturday, April 5
4–8 p.m. | Chipotle on Whitestone
Our first fundraiser of the year! Invite friends and family to grab dinner and support the team. Flyer attached — feel free to share on social media.

Spring Practices
April 14, 16, 23, 28, 30 & May 5, 7
5–6:30 p.m. | Cheer Gym

Uniform Payments

  • 1st Payment: Thursday, April 17

  • 2nd Payment: Thursday, May 15 (amounts and payment links coming soon)

Looking Ahead

We will also be adding spring game dates for baseball, softball, and potentially soccer. These will be updated in SportsYou as soon as they’re confirmed.

Expect a few more emails in the coming weeks as we kick off the season. Thank you in advance for staying engaged and informed— your support makes all the difference.

Please don’t hesitate to reach out with any questions. We’re looking forward to an incredible year together!

Best,
Coach Riggins

To:

Cc: Assistant Coach

Subject: Parent Meeting & Cheer Gear: April 2

Bcc: RHS Cheer Parents

Good morning,

I hope you’re doing well! You’re invited to our first parent meeting of the year on Wednesday, April 2, from 6:30–7:30 p.m. in the RHS Cheer Gym.

During this meeting, we’ll cover:

  • An overview of the upcoming year

  • Payment details and expectations

  • Booster Club involvement

  • Board elections

Stay after for a special opportunity!

After the meeting, stay for a fun opportunity to create your own RHS Cheer gear. We’ll have a collection of screen-printed transfers originally used for team apparel, and we’d love to share them with you. Bring your own item, and we’ll press on a design— free of charge.

What to Bring

  • A cotton, cotton/poly blend, or polyester shirt, tank, or sweatshirt (Dri-Fit materials aren’t ideal, but we can try if you’d like)

Available Designs

  • Arched ROUSE CHEER – best on most colors except white

  • Gold Rice R Cheer – works on white or black

  • Maroon Rice R – ideal for lighter colors

  • White Rouse Cheerleading (limited quantity) – best on dark colors

  • White Rice R in Texas (gold outline) with CHEER – best on dark fabrics

Meeting Details

Date: Wednesday, April 2
Time: 6:30–7:30 p.m.
Location: RHS Cheer Gym
Bring: A chair and something to press

We’re looking forward to a great evening of planning, connecting, and creativity. Thank you for being part of our cheer community — your support makes all the difference.

Best,
Coach Riggins

To: Inquiring Parent

Cc: Assistant Coach

Subject: Rouse High School Cheer Follow-Up

Bcc:

Good afternoon,

I’m the head cheer coach at Rouse High School, and our athletic coordinator shared your email with me.

First and foremost, welcome to the area and welcome to Rouse! We’re excited for your family’s move and for your daughter’s upcoming senior year.

Per the Leander ISD Cheer Handbook, we are permitted to hold only one cheer tryout each calendar year, which takes place in March. Because of this, we are unable to offer additional tryouts or make exceptions at this time.

That said, our community is fortunate to have several excellent all-star cheer gyms in the area. The one I’m most familiar with is Tumble Tech, which has a strong reputation and competitive programs. If your daughter is interested in continuing cheer outside of school, I’d be glad to help connect you with the right people there.

In addition to coaching, I also teach Graphic Design here at Rouse. My classroom is in room 6205 of the CTE/Art building, and I’d love for your daughter to stop by anytime— whether to ask questions, get settled, or just see a familiar face on campus.

Please don’t hesitate to reach out if you have any questions. I’m happy to help however I can, and we’re truly glad to have your family joining the Rouse community.

Warmly,
Coach Riggins

To: RHS Feeder Middle Schools’ Receptionists

Cc:

Subject: Cheer Tryout Packets and Announcements

Bcc:

Good afternoon,

I hope you’re doing well! My name is Channing Riggins, and I’m the Head Cheer Coach at Rouse High School. I’m reaching out to ask for your help with a few items related to our upcoming cheer tryouts.

If possible, I’d like to drop off two baskets at your office on Monday, February 3:

  • One basket for students to pick up tryout packets

  • One basket for returning completed packets

The baskets would need to remain available from Tuesday, February 4 through Tuesday, March 4. Please let me know if that works for you or if there’s anything specific I need to do to coordinate this.

I also wanted to ask if it would be possible to include our Rouse Cheer Tryout Google Classroom code (ujwm2ia) and packet pick-up information in your school announcements. This would help us reach students who may be interested in trying out but aren’t currently cheering at SMS.

For convenience, I’ve attached flyers with all of the tryout details. Please feel free to share them in whatever way works best for your campus.

Thank you so much for your support in helping us spread the word! Please don’t hesitate to reach out with any questions or additional needs from me.

Looking forward to hearing from you,
Channing Riggins